Administrative Assistant - New York, NY

As one of the world’s top three credit ratings agencies, Fitch Ratings plays a critical role in global capital markets by providing supplementary credit analysis, ratings, research, and commentary to financial market participants. For over 100 years, Fitch Ratings has been creating value for global markets through its rigorous analysis and deep expertise, which have resulted in a variety of market leading tools, methodologies, indices, research, and analytical products. Fitch Ratings is part of Fitch Group, a global leader in financial information services with operations in more than 30 countries, which also includes Fitch Solutions. With dual headquarters in London and New York, Fitch Group is owned by Hearst.

At Fitch Ratings, we play a pivotal role in moving markets. With a legacy of over a century, our unique approach to credit ratings offers unmatched opportunities for professional growth. Embracing a “challenger mindset,” you'll join a team dedicated to innovating service to our clients. Our people-driven analysis thrives on collaboration across all levels and locations, surpassing traditional financial modeling. Lastly, as part of our global community, you'll find inspiration, challenge, and support, with ample opportunities for visibility and influence in the global financial marketplace.

Want to learn more about a career at Fitch Ratings? Visit: https://careers.fitch.group

Fitch Ratings is currently seeking an Administrative Assistant based out of our New York office.

How You’ll Make an Impact:

• Manage the day-to-day administrative operations.
• Own and optimize calendars, schedule meetings and conference calls (external scheduling for MDs also required).
• Oversee successful execution of in-person and virtual meetings (booking rooms, virtual meeting rooms, audio / visual setup, greeting visitors, respond to participant requests in a timely manner, etc.).
• Coordinate travel arrangements, prepare itineraries, and obtain approvals as needed.
• Assist with research projects and administrative tasks such as data entry, preparation of presentations and materials for conferences and meetings, and other related clerical duties.
• Prepare and submit expense reports.
• Coordinate employee onboarding and offboarding as needed.
• Plan team meetings including offsites, group holiday events, etc.
• Act as liaison with IT, Mailroom, Facilities and other building personnel (Security, Property Management, etc.).
• Provide other ad hoc support as needed.
• Prioritize and take-initiative in completing assignments, juggle various tasks, work in a fast-paced environment, and meet deadlines all with minimal supervision.
• Complete work at a very high standard.
• Uphold a strict level of confidentiality.

You May be a Good Fit if:

• Have 5+ years of experience in an Administrative Assistant role.
• Hold a bachelor’s degree.
• Possess high proficiency in MS Word, Outlook, PowerPoint, Excel, and Salesforce.
• Demonstrate exceptional organizational skills with an eye for detail.
• Exhibit excellent written and oral communication skills.
• Have outstanding interpersonal skills with the ability to interface at all levels of the organization.
• Can establish and maintain effective working relations with supervising personnel, coworkers, and business professionals.
• Maintain a problem-solving mindset and positive attitude.
• Display a high degree of professionalism in all respects.
• Are flexible and able to multitask and prioritize work.

What Would Make You Stand Out:

• Demonstrated experience in managing executive calendars and scheduling.
• Proficiency in MS Word, Outlook, Excel, and Salesforce.
• Good communication skills.
• Flexible and able to multitask, supporting two or three people or more.
• Experience with handling travel expenses and maintaining Salesforce notes.

Why Choose Fitch:

• Hybrid Work Environment: 3 days a week in office required.
• A Culture of Learning & Mobility: Dedicated trainings, leadership development and mentorship programs designed to ensure that your time at Fitch will be a continuous learning opportunity.
• Investing in Your Future: Retirement planning and tuition reimbursement programs that empower you to achieve your short and long-term goals.
• Promoting Health & Wellbeing: Comprehensive healthcare offerings that enable physical, mental, financial, social, and occupational wellbeing.
• Supportive Parenting Policies: Family-friendly policies, including a generous global parental leave plan, designed to help you balance career and family life effectively.
• Inclusive Work Environment: A collaborative workplace where all voices are valued, with Employee Resource Groups that unite and empower our colleagues around the globe.
• Dedication to Giving Back: Paid volunteer days, matched funding for donations and ample opportunities to volunteer in your community.

Fitch is committed to providing global securities markets with objective, timely, independent and forward-looking credit opinions. To protect Fitch’s credibility and reputation, our employees must take every precaution to avoid conflicts of interest or any appearance of a conflict of interest. Should you be successful in the recruitment process at Fitch Ratings you will be asked to declare any securities holdings and other potential conflicts prior to commencing employment. If you, or your immediate family, have any holdings that may conflict with your work responsibilities, you may be asked to divest yourself of them before beginning work.

Fitch is proud to be an Equal Opportunity and Affirmative Action Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, and other statuses protected by law.

Expected base pay rates for the role will be between $60,000 and $70,000 per year. Actual salaries will be determined on an individualized basis and may vary based on factors including but not limited to education, training, experience, past performance, and other job-related factors. Base pay is one part of Fitch’s total compensation package, which, depending on the position, may also include commission earnings, discretionary bonuses, long-term incentives, and other benefits sponsored by Fitch.

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